Conference events will take place at 
Gaylord Texan Resort & Convention Center
1501 Gaylord Trail, Grapevine, TX 76051

Hotel Room Block Update:
The hotel room block is currently full. If you would like to be added to the waitlist, please email Oscar Lugo and I will be happy to add your name. Should rooms become available, I will reach out with additional information.

At check in, the Gaylord Texan Resort & Convention Center will charge your credit card $200 for incidentals.  That charge will be credited back to your card at the end of your stay, provided you do not incur any incidental charges.

The Gaylord is a NO CASH hotel

There is no cancellation fee for reservations canceled five or more days in advance.

Check-in is 4:00 pm
Check-out is 11:00 am

Self-parking
$15 + tax per night
Valet Parking
$49 + tax per night

Times are subject to change

Sponsors and Exhibitors will have the opportunity to showcase their brands and engage attendees during the exhibitor break on Tuesday, August 31st. As part of this unique platform, we invite you to consider offering a captivating prize to be given away during the event. This presents an excellent chance to increase visibility and leave a lasting impression on the attendees. If you are interested in participating, kindly reach out to us by contacting Oscar Lugo, at [email protected]. 

TAAO is excited to offer all exhibitors the opportunity to give a demonstration or presentation highlighting their company products and services during the TAAO & ICTA Annual Conference.

Reserve your time slot by contacting Oscar Lugo at [email protected]

Our attendees always enjoy the surprises they find in their conference bags!

If you'd like to include a small item or promotional goodie, please send 600 pieces to our office. Be sure to label the shipment clearly so we know it's for the attendee bags:

TAAO – ATTN: Oscar Lugo
2028 E Ben White Blvd., Suite 305
Austin, TX 78741
Box ___ of ___

The deadline for them to be delivered is Wednesday, August 21, 2026. Bags will be assembled Saturday, August 29, 2026.

Booth location click here

If you need electricity at your booth, you must order directly from the Gaylord Resort. Please click here.

Convention + Expo Management Services is handling the booth décor/setup.

Each booth will be set with an 8' backdrop drape, 3' side divider drapes, one 6' skirted table (red, white and blue), two exhibit chairs, a wastebasket, and a vendor ID sign. 

We encourage you to ship your booth material beforehand to the hotel for your booth setup.
If shipping directly to the hotel, please label your box accordingly:

(Guest Name) (Guest Cell number)
c/o FedEx Office at Gaylord Texan Resort
1501 Gaylord Trail
Grapevine, TX 76051
(Convention/Conference/Group/Event Name)
Box ___ of ___

Click HERE for shipping instructions.

August 30, 2026
High Plains 1, Lower Level
at 9:00 pm

$15 Entry Fee

August 31, 2026
Grapevine A-D, Level 3
at 6:00 PM

Gatsby Theme
(Party-Casual attire)

MUST wear wristbands provided with Conference Registration or Guest Pass, to enter.

September 1, 2026
Tate C, Upper Level
at 9:00 PM

50's Theme

Contest Prize for best dressed

*Additional purchase required

2027 booths will be selected through a drawing-style system. The drawing will begin on Sunday, August 29, 2026 at 4:00 pm. Participants will have the opportunity to choose their booth based on the number drawn. Booth selection forms should be turned in by Tuesday, September 1, 2026, from 8 AM to 12 PM at the registration counter. Any question please reach out to Oscar Lugo

Vineyard Pre-function, Lower Level of the Vineyard Tower
Sunday, August 30, 2026, 10:00am to 4:00 pm
Monday, August 31, 2026, 8:00am to 4:00 pm
Tuesday, September 1, 2026, 8:00am to 4:00 pm 

ATS (American Tradeshow Service) will send an email,
August 26, 2026, with a QR code for easy Badge Pick Up. You can view and update your information by following the link within that email. Please save the QR code to your phone or print it and bring it to the Registration Booth. Once at registration, simply scan your code, print your badge, and pick up a lanyard.

IMPORTANT: Badges are required to be worn throughout.
MUST wear wristbands provided to the President’s Dinner to enter.